Remittances

Create a domestic, international or SEPA transfer remittance

Enter the remittance information

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers

The Domestic transfers screen displays the existing domestic remittances that you are allowed to view. The International transfers screen displays the existing international remittances that you are allowed to view. The SEPA transfers screen displays the existing SEPA remittances that you are allowed to view.

  1. Click on the New button at the top of the screen. The Enter remittance information screen is displayed.
  2. To define a remittance, you can use or not a remittance template:
  • If you wish to use a remittance template:
    In the Sub-type field, select the appropriate sub-type. Then in the Template drop-down list, select the remittance template that you wish to use. (The Template drop-down list only contains templates that correspond to the sub-types defined in the screen). Depending on the chosen remittance template, the remittance fields are automatically filled.
  • If you do not wish to use a remittance template:
  1. Do not select any template in the Template field.
  2. Select the owner of the debtor account as well as the debtor account. Depending on the payment settings saved for the selected account, the other fields are automatically filled.
  1. Modify or complete the desired remittance information.
    Reminder: Click on the Show or Hide buttons at the right hand corner of a section to expand or collapse it.
  2. If necessary, check and modify the remittance execution date.
    Note: If the execution date of a remittance is in the past, the remittance cannot be sent.
  3. Click on the Save button. The Edit remittance information screen is displayed. It allows you to:

Enter the transfers of a remittance

  1. Ensure that the appropriate remittance is displayed in the Edit remittance information screen. Otherwise, proceed as follows:
    1. Depending on the type of the remittance, select one of the following menus:
      Payments > Remittances > Domestic transfers OR
      Payments > Remittances > International transfers OR
      Payments > Remittances > SEPA transfers.
    2. Click on the remittance in the table to display the remittance in the Edit remittance information screen.
  1. Click on the New transfer button at the top of the screen. The Add new transfer screen is displayed.
    Note: The New transfer button is also displayed in the Transfers section.
  2. Indicate the creditor and the creditor account for  the transfer. To do so, you have two options:
  • Select an existing creditor:
    1. In the Creditor drop-down list, select the transfer creditor. You can also search the creditor by clicking on the magnifying glass icon: in the Select a creditor window, define the search criteria, check the desired creditor in the table and click on the Confirm button.
      Note: For domestic transfers, you can only select the creditors who are already defined in the third-party database and whose account is domiciled in the same country as the debtor account. For SEPA transfers, you can only select the creditors who are already defined in the third-party database and whose account is domiciled in the SEPA zone. For international transfers, you can only select the creditors who are already defined in the third-party database.
    2. In the Creditor account drop-down list, select the creditor account. If you have the necessary rights, you can also create a new account for the selected creditor. To do so, click on the + button next to the Creditor account field.
  • Create a creditor:
    Click on the + button next to the Creditor field to create the creditor and define the creditor account.
    Note: You must have the necessary rights.
  1. Define the amount and the motive of the transfer.
    Note: If you wish to define the transfer amount later, you can enter a 0 amount or leave the field empty (in this case, when saving the transfer, the amount will automatically be 0). The transfers with a 0 amount must be deleted or modified in order to be sent to the bank.
  2. If you wish to enter an end to end reference, select Fixed in the End to end reference field then enter the reference. Otherwise, select Automatic in order to generate the reference automatically with the payment reference and a counter.
  3. If you wish, you can complete the additional fields by expanding the section(s) at the bottom of the screen.
    Reminder: Click on the Show or Hide buttons at the right hand corner of a section to expand or collapse it.
  4. Click on the Save button. The transfer is saved and the Edit transfer screen is displayed.
    Note: If you wish, you can add a new transfer in this remittance from this screen. To do so, click on the New button at the top of the screen.

Add transfers in a remittance by importing a text file with separator

Prerequisites:

  • Refer to Rights.
  • A text file with separator must contain the information of the transfers to be imported in Iziago. The file must contain at least the creditor’s account number if the creditor exists in the database and at least the name and the account number if the creditor doesn’t exist in the database. Make sure that there is one transfer per line in the file and the file has no empty line.

Access in Iziago:

  • Payments > Remittances > Domestic transfers > Remittance information
  • Payments > Remittances > Domestic transfers > Remittance information > Edit remittance information
  • Payments > Remittances > SEPA transfers > Remittance information
  • Payments > Remittances > SEPA transfers > Remittance information > Edit remittance information
  • Payments > Remittances > International transfers > Remittance information
  • Payments > Remittances > International transfers > Remittance information > Edit remittance information
  1. Make sure that the appropriate remittance is displayed in the Edit remittance information screen. If it is not the case, proceed as follows:
    1. Select the appropriate menu according to the remittance type:
      Payments > Remittances > Domestic transfers OR
      Payments > Remittances >SEPA transfers OR
      Payments > Remittances > International transfers.
    2. Click on the remittance in the table to display the remittance information in the Edit remittance information screen.
  2. Click on the Import button in the Transfers section.
  3. Transfers importation requires parameters to be set. In order to set these parameters, you may use an importation format or not:
  1. In the Format drop-down list, select the importation format to be used. The fields of the File format parameters and Field mapping sections are then automatically set as in the importation format that you have selected.
    Note: To create a new importation format, refer to the Add a new importation format procedure.
  2. Check the fields of the File format parameters and Field mapping sections to be sure that you selected the appropriate importation format for your text file (these fields cannot be modified).
  3. Check the fields of the Set common data section; they are automatically set as in the selected importation format. If some third parties mentioned in the imported file do not exist in the third-party database, and their group and type are not defined in the file, these fields allow you to define their group and their type. If you wish, modify these fields.
  • Not using any importation format:
  1. Leave the Format drop-down list empty.
  2. Define the fields of the File format parameters and Field mapping sections. If you need information regarding these fields, refer to the Add a new importation format procedure.
  3. Define the fields of the Set common data section. If some third parties mentioned in the imported file do not exist in the third-party database, these fields allow you to determine their group and their type (if it is not defined in the text file with separator.
  4. Preview the importation result in the Field mapping section.
  5. Click on the Import button. The text file is analyzed. Then the Importation report screen is displayed.
    Note: If you did not use any importation format, when you click on the Import button, Iziago offers you to save your settings as an importation format.

Example: Here is the content of a .csv file used to import 2 transfers:


 
Here are the settings used to import this .csv file.

 

Manage importation formats

What are importation formats?

An importation format is a set of importation settings (field delimiter, text qualifier, field mapping settings, etc.) Using an importation format makes you save time when importing transfers. As a good practice, we advise you to save frequently used settings as importation formats.

Add a new importation format

Prerequisites: Refer to Rights.

Access in Iziago:

  • Payments > Remittances > Domestic transfers > Remittance information > Edit remittance information
  • Payments > Remittances > SEPA transfers > Remittance information > Edit remittance information
  • Payments > Remittances > International transfers > Remittance information > Edit remittance information
  1. In the Edit remittance information screen, click on Import button. The Import transactions screen is displayed.
  2. Click on the + New button next to the Format drop-down list. The Add new format screen is displayed.
  3. Define the importation settings:
  • Format name
  • Field delimiter: indicate which character determines the end of a field and the beginning of the next one
  • Text qualifier: if each field is surrounded by a character to be ignored during the importation, indicate what this character is.
    Example: In order to import correctly the following transfer, the double quote must be defined as text qualifier.
  • Use the check box to indicate if the text file with separator contains headers
  • Indicate field mapping settings i.e. what is the information contained in the text file with separator and in which order the information is presented; this allows the information to be mapped into Iziago transfer and third-party fields. Use the buttons in the Actions columns to add/remove lines in the table or change their order.
    Example:
  1. In the Default data section:
  • Check the Force amount to zero box if you wish that every imported transfer with this format has zero as amount in Iziago, whatever the amount defined in the file.
  • To give the same motive to every imported transfer, define the Motive field.
    Note: The Motive field is not activated when it is already defined in the Field mapping section.
  • If the Currency of transfer field is not defined in the Field mapping section, select the currency to be defined by default for the imported international transfers.
    Note: For SEPA transfers, the currency is always Euro. For domestic transfers, the currency is the same as the debtor account currency.
  • Check the Create third parties box if you wish to be able to import transfers for third parties that do not exist in the database. In this case, determine their group and their type. If you do not check the box, you can import transfers only for the third parties existing in the database.
  1. Click on the Save button.

Edit an importation format


Prerequisites: Refer to Rights.

Access in Iziago:

  • Payments > Remittances > Domestic transfers > Remittance information > Edit remittance information
  • Payments > Remittances > SEPA transfers > Remittance information > Edit remittance information
  • Payments > Remittances > International transfers > Remittance information > Edit remittance information
  1. In the Edit remittance information screen, click on Import button. The Import transactions screen is displayed.
  2. In the Format drop-down list, select the format to be modified. Then click on  next to the field.
  3. In the Edit format screen, modify the data as you wish. For information concerning each field and section, refer to the Add a new importation format procedure.
  4. Click on the Save button.

Delete an importation format

Prerequisites: Refer to Rights.

Access in Iziago:

  • Payments > Remittances > Domestic transfers > Remittance information > Edit remittance information
  • Payments > Remittances > SEPA transfers > Remittance information > Edit remittance information
  • Payments > Remittances > International transfers > Remittance information > Edit remittance information
  1. In the Edit remittance information screen, click on Import button. The Import transactions screen is displayed.
  2. In the Format drop-down list, select the format to be deleted.
  3. Perform one of the following actions:
  • Click on next to the Format drop-down list.
  • Click on next to the Format drop-down list to display the details of the format. (For information concerning each field and section, refer to the Add a new importation format procedure). In the Edit format screen, click on the Delete button.
  1. In the Delete importation format window, click on the Delete button.

Display an importation report

Prerequisites: Refer to Rights.

Access in Iziago:

  • Payments > Remittances > Domestic transfers > Remittance information > Edit remittance information
  • Payments > Remittances > SEPA transfers > Remittance information > Edit remittance information
  • Payments > Remittances > International transfers > Remittance information > Edit remittance information

The Importation history screen is made of a search panel at the top of the screen, and a result table which is displayed only if there exists at least one report which corresponds to the search criteria; otherwise, the message “No existing report” is displayed.

  1. In the Edit remittance information screen, click on Import button. The Import transactions screen is displayed.
  2. Click on the Importation history at the top of the screen.
  3. Select the desired year and month in the search panel.
  4. In the result table, you can see the following information regarding the listed reports: importation date, user that imported the file, file name, number of transfers contained in the file, importation duration, number of transfers successfully imported, number of transfers whose importation has failed, and number of ignored lines (empty lines for example are ignored).
  5. If you wish, you may:
  • Export as pdf the information of a report. To do so, click on the PDF icon on the appropriate line.
  • Click on a line to display the report into the Importation report screen.
    Tip: In the Importation report screen, you can switch quickly from a report to another one by using the Report drop-down list or by clicking on the buttons.
    Note: The Importation report screen is also automatically displayed after each importation.

Display the information of a domestic, international or SEPA transfer remittance

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers

By default, the table displays all the existing remittances that you have the rights to display. Depending on the menu that you have selected, the displayed remittances contain domestic, international or SEPA transfers.

To find a remittance in the table easily, you can:

  • perform a search by name in the search bar at the top right of the screen.
  • filter the table by entering the appropriate fields in the search bar: Sub-type and Debtor.
  • change a column sorting order by clicking on its header.

To display the detail of a remittance, click on it in the table. The remittance transfers (if there are any) are displayed in a table, in the Transfers section in the center of the screen. To display the detail of a transfer, click on it in the table.

Tip:

  • When you view the detail of a remittance, you can switch quickly from a remittance to another one by using the Remittance drop-down list or by clicking on the buttons .
  • When you view the detail of a transfer, you can switch quickly from a transfer to another one by using the Transfer drop-down list or by clicking on the buttons .

Send a transfer remittance by downloading it

This procedure allows you to download a remittance of domestic, international or SEPA transfers as a .xml file. You can then send the file to your bank by your own means.
The standard (SEPA or ISO 20022), the format (for example pain.001.001.003) and the .xml file name depend on the payment settings.

Prerequisite:

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers
  1. Ensure that the remittance to be downloaded is displayed in the Edit remittance information screen. Otherwise, proceed as follows:
    1. Depending on the type of the remittance, select one of the following menus:
      Payments > Remittances > Domestic transfers OR
      Payments > Remittances > SEPA transfers OR
      Payments > Remittances > International transfers.
    2. In the table, click on the remittance to be downloaded. The remittance is displayed in the Edit remittance information screen.
  2. Click on the Download button at the top of the screen.
  3. In the window, enter your user password then click on the Authenticate button.
  4. Your browser offers you to open the file or to save it. Make your choice then click on OK.
  5. Ensure that the remittance is downloaded to your desktop. Then in the Confirm file receipt window, click on Confirm. In Iziago, the remittance is then considered as sent to the bank. The Transmission report screen is displayed.
  6. Do not forget to send the downloaded remittance to your bank by your own means.

Edit a domestic, international or SEPA transfer remittance

Edit the remittance information

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers
  1. Click on the desired remittance in the table. The remittance is displayed in the Edit remittance information screen.
  2. Enter or modify the desired information.
    Reminder: Click on the Show or Hide buttons at the right hand corner of a section to expand or collapse it.
  3. Click on the Save button.

Edit the transfers of a remittance

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers
  1. Click on the desired remittance in the table. The remittance is displayed in the Edit remittance information screen.
  2. Click on the appropriate transfer in the Transfers section in the center of the screen. The transfer is displayed in the Edit transfer screen.
  3. Enter or modify the necessary information of the transfer.
    Reminder: Click on the Show or Hide buttons at the right hand corner of a section to expand or collapse it.
  4. Click on the Save button.

Delete a domestic, international or SEPA transfer remittance

Delete a remittance and its transfers

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers
  1. Display the remittance to delete in the table of the Domestic transfers or International transfers or SEPA transfers screen.
    If necessary, refer to Display remittance information of transfers.
  2. In the table, click on on the line of the remittance to be deleted.
  3. In the confirmation window, click on the Delete button.

Note: A remittance can also be deleted from the Edit remittance information screen by using the Delete button at the top of the screen.

Delete a transfer of a remittance

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Access in Iziago: Depending on your needs, select one of the following menus:

  • Payments > Remittances > Domestic transfers
  • Payments > Remittances > International transfers
  • Payments > Remittances > SEPA transfers
  1. Click on the desired remittance in the table. The remittance is displayed in the Edit remittance information screen.
    You can view the transfers of a remittance in the table of the "Transfers" section, in the center of the Edit remittance information screen.
  2. Perform one of the following actions in the transfer table:
  • Click on on the line of the transfer to be deleted.
  • Click on the line of the transfer to be deleted. In the Edit transfer screen, click on the Delete button to delete this transfer.
  1. In the confirmation window, click on the Delete button.